Lesson 510 minutesThe Lake Shuttle, round 1

Approve each revision

Accept or reject each of Riley's five revisions, give a reason where it matters, and finish the round to make version 2.

Why it matters

No edit reaches the document until someone in comms accepts it, and every decision is recorded with your name. A reason takes ten seconds now and saves a meeting later, when leadership asks why the release says what it says.

Watch

A revision card

1. The number. It matches the number in the document on the left.
2. What kind of edit: Changed, Added, Removed or Formatting. Less often: Paragraph rewritten, Header or footer, Table row or Hidden text.
3. The words around it, as they read in the copy you sent. Removed text is struck through and added text is underlined: here 48 is removed and 40 added.
4. Who made the edit, and when.
5. The reviewer's note on these words, when there is one. It's their reason.
6. Accept and Reject.
7. Why? (optional, kept in the record): your reason. It shows beside the reviewer's note in the record.

A card can also carry a tag: Made without Track Changes (lesson 4) or Was hidden in the file. Once you decide, it shows Accepted or Rejected.

Deciding

• Choose Accept or Reject on a card. Each decision is saved as you make it, so you can stop part way and come back.
• Or use the keys: click a card, then j and k move between cards, a accepts and r rejects.
• Accept all remaining (5) and Reject all remaining decide every card you haven't decided yet. Reject all remaining asks first: Reject all 5 remaining revisions?
• When a file brings formatting changes, Accept formatting only takes just those.

1. Rejected. The bicycle line stays in the release. Riley's note on those words shows on the card, so you can weigh the reason before you decide.
2. Your reason. It's saved when you leave the box, for example by pressing Enter or going on to the next card.

1. 5 of 5 decided.
2. Finish makes the next version from your decisions. It stays greyed out until every revision is decided.

1. Version 2 (latest): After review by Riley Planner.
2. The finished round: 4 of 5 accepted, with 1 edit without Track Changes · 4 notes · made version 2.

The sample release, Riverside Trail opening (sample), uses the same page for the tracked changes it arrived with: Tracked changes in the imported file, with two Changed cards from Jordan Reviewer. Decide them the same way.

Try it

Start on the document page for Lake Shuttle news release, where lesson 4 left it: Riley Planner's copy is back. The decisions are the practice release's plan.

1. On the document page, choose Decide revisions. The round page opens at 0 of 5 decided, and Finish is greyed out.
2. Click card 1 (30 → 20) and press a. Card 1 shows Accepted.
3. On card 2 (September 28 → 27, made without Track Changes), choose Accept. Riley's date is right, so it's accepted like any other edit.
4. On card 3 (48 → 40, with Riley's note on seated capacity), choose Accept.
5. On card 4 (removes and room for two bicycles, with Riley's note that the bike racks aren't on yet), choose Reject. In its Why? (optional, kept in the record) box, type Fleet office confirms the bike racks go on before May 3. and press Enter.
6. On card 5 (adds The grant pays for the shuttle through [insert year].), choose Accept. The year comes later: you'll catch it in lesson 7. The page shows 5 of 5 decided, and Finish is ready.
7. Choose Finish. The document page opens on Version 2 (latest): After review by Riley Planner, and Rounds shows Round 1: Riley Planner, 4 of 5 accepted.

Check your work

Watch out for

Quick check

Pick an answer to see why it is or isn't right. Nothing is scored or sent anywhere.